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ToolSense enables two transformative changes in this regard. On the one hand, it provides users with a comfortable interface that unifies all operations in one place. On the other hand, it offers benefits not available in traditional spreadsheet apps, such as IoT and QR tracking. This approach has enabled many companies to reduce asset management time expenditures by up to 90%.
ToolSense
Do you own an asset-intensive business? Is it crucial to keep track of multiple types of work equipment? ToolSense exists to help simplify asset tracking by using IoT devices and QR code systems. There’s no need to use multiple incompatible apps now: ToolSense users can collect data on all key instruments in one app.
What is ToolSense?
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Team10+ employees
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TimeContinuous development of new features over multiple years
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ProductAsset management platform for modern industrial organizations
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IndustryAsset management
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ServicesWeb, mobile, and desktop development + IoT development
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LocationAustria
Challenges and Solutions
Challenge
ToolSense works with sensitive client data: when properly implemented, the system is likely to contain information on all key inventory and machinery. For this reason, ToolSense started to emphasize security from the onset to guarantee that no competitive business information leaks. However, an active arms race between hackers and developers creates a potentially hostile environment. For every newly implemented security measure, a new countermeasure is designed, requiring constant vigilance from developers.
Solution
The Keenethics developers served as a source of additional security expertise for the ToolSense team, assisting it in upgrading its authentication service. We strengthened the already robust ToolSense security system together with the in-house team of the company. Firstly, we refactored the authentication system to further minimize risks and address some of the newest threats, many of which, while purely theoretical, nonetheless required urgent attention. Secondly, we also added a novel system of validation for the clients to greatly reduce the risk of unauthorized access.
Our Project Team
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Anna
Project Manager
Stepan
Developer
Taras
Developer
Taras
Developer
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Key Evidence-Based Benefits of ToolSense
Major reductions in asset management time
Prevention of unwanted downtime
Disorganized tracking via pen-and-paper systems or spreadsheets often leads to situations where some machines don’t receive requisite repairs for weeks. This happens due to maintenance specialist overload and the long travel time for information. Such downtime is very harmful in particular to manufacturing businesses because the pace of machinery innovation leads to extremely fast equipment depreciation. Even a month of downtime can make a machine unprofitable across its lifespan. ToolSense has been shown to reduce unplanned downtime by 70%, greatly improving ROI per machine.
Reduction of asset purchase costs
Losses of assets due to chaotic management or insufficient maintenance that leads to unplanned downtime is a natural consequence of pen-and-paper and spreadsheet systems. ToolSense offers the ultimate solution to this problem, reducing net asset purchase costs by 20% every year.
Core Features of ToolSense
Do you manage a business that needs to track many objects? Do you struggle to keep track of important assets because of confusing tracking techniques? Are you tired of using general-purpose platforms like Telegram for asset tracking? Do you spend a lot of money on maintaining pen-and-paper frameworks? If you encounter any of these problems, ToolSense is the solution. What is this platform about? It's a unified framework for asset tracking. Let’s dive into an overview of its core features:
Strong alternative to spreadsheets
Traditional spreadsheets are usually very difficult to navigate outside personal computers and laptops. They typically are calculation-oriented and lack adaptations for qualitative information. ToolSense offers an easy-to-use alternative to spreadsheets that works on both mobile and desktop platforms. It allows you to create simple profiles for all the key objects in your inventory and review them through a comfortable user interface.
Simple-to-use visualization
It’s difficult to integrate images into traditional spreadsheet platforms. Our experience shows that images disrupt readability in Excel and Google Spreadsheets. In stark contrast to this, ToolSense focuses on image integration as a central feature. The platform has convenient tools for reviewing images, and properly integrates them into the core interface. Moreover, many additional features for visualization are present: for instance, there are separate profile visualization styles for different objects.
Unified version history
While traditional spreadsheet platforms like Excel have strong version history tracking, they don’t work in concert with chat apps like WhatsApp and Telegram. Consequently, losing important assets is common: it’s enough to not record a single chat interaction in an Excel spreadsheet once to start a negative feedback loop. ToolSense stands out as it solves this problem once and for all. It allows you to review all updates to an object without going through multiple versions of an Excel file and searching through disparate Telegram chats. Instead, every interaction with your tools occurs directly within the app, making version tracking simple.
Powerful IoT integration
Traditional spreadsheet and chat apps don’t have any native tools for integrating tracking technologies such as IoT and QR. As a result, many companies have to come up with makeshift solutions to include GPS devices or QR codes. ToolSense targets this problem by integrating support for GPS devices and QR stickers to track and identify assets. For example, any user can register their tool or machine in ToolSense, and it’ll generate a QR sticker that can be attached to the relevant object for proper tracking. The benefits of improved tracking become obvious immediately: user testimonials on the ToolSense website highlight major time savings and a significant reduction in asset losses.
Easy reporting and status tracking
Pen-and-paper systems present major issues with communication because all reports require manual transfer of information. ToolSense eliminates this challenge by creating an instant feedback system. For example, a user can scan a QR code to quickly report some problems with a machine (an easy-to-use questionnaire is included), or update its battery status. Using the internal notification system, the maintenance teams can quickly learn about any potential production obstacles ahead of time and react to them proactively.
Inspection tracking
Modern industrial standards demand many types of safety checks. With pen and paper or spreadsheets, the process of fulfilling these requirements often turns into a major source of stress because it’s easy to miss an important routine. ToolSense solves this problem through its notification system, where a set of preconfigured profiles for different types of safety reviews can be instituted. You can configure actions that range from simple ladder reviews to complex analyses of electrical safety.
Main Sectors ToolSense Serves
• Sports clubs: track exercise equipment through easy-to-use QR codes.
• Construction and mining companies: maintain and manage complex machinery through tracking tools and potent version history.
• Education organizations: maximize the value of teaching tools through comfortable asset review techniques.
• Energy companies: preserve plant machinery by receiving notifications for regular maintenance checks.
• Office facilities: maximize ROI from office assets by leveling up your loss prevention.
• Farming businesses: communicate information about different farming machines in one easy-to-use app.
• Food/beverage firms: track inventories and prevent resource deficits via user-friendly tools.
• Hospitality organizations: prevent inventory losses by having a complete record of your assets.
• Manufacturing businesses: maximize worker well-being through automated notifications for inventory safety checks.
• Transportation companies: allow employees to manage assets within a car or truck fleet, from engine and drive chain to tire maintenance, through a single mobile app.
• Property firms: keep track of numerous properties in one app.
What Makes Keenethics' Collaboration with ToolSense Special?
Complex field
IoT and asset management are at the forefront of modern technological development. Developing products within them is a complex task both for developers and managers. On the one hand, they must understand how logistics works in order to satisfy their clients’ needs. On the other hand, these individuals must have technical expertise to work with IoT. ToolSense is among the most innovative apps in the production-oriented sectors Keenethics covers. Our successful cooperation with the ToolSense team is vital because it serves as proof of our advanced expertise in fields like manufacturing and agriculture. For the team at Keenethics, the ToolSense project was a crucial part of our growth journey.
Revolutionary product
ToolSense is a company that seeks to promote a revolutionary product with the potential to disrupt the long-term dominance of spreadsheet apps in asset tracking. We have engaged with the challenge of optimizing the product following the standards of the industry and the unique expertise of ToolSense’s management and development teams. We’re proud of this experience because our team has delivered the highest quality code and the cooperation turned out to be a great learning opportunity due to the unique nature of the app.
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